safety and health

Digital EHS Programs Create a Culture of Compliance

Environment health and safety (EHS) compliance is a rapidly growing concern highly monitored by corporations, and regulation governing forces. Each day, millions of employees are exposed to various work conditions that span across multiple industries. These industries conduct business, and create products in ways that directly impact both the health and environment of the business and public. As a result, highly regulated policies, procedures, and workflows are required to keep both employees and the public healthy and safe.

In 1970, legislators passed the Occupational Safety and Health Act (OSHA). Since then, OSHA and EHS compliance regulations have been on a mission to ensure companies implement systems that keep people and the environment safe. In turn, companies may have several compliance regulations to keep up with, on-site audits to perform to ensure they are staying compliant. Creating a culture of compliance at a company comes with a cost. Compliance best-practices help reduce the risk of being fined for not abiding by OSHA regulations.

EHS Software Can Help

Employees responsible for overseeing EHS workflows and operations may find a low-code environment health and safety software useful. Keeping employees healthy and safe makes a workplace more productive. On the other hand, it also requires EHS compliance regulations to be met, risk to be examined, security to be boosted, and audits to be made. This could be difficult to keep up with, especially when the EHS compliance regulations keep changing. Companies can simplify their workflows by streamlining this with a mobile app that is built with a low-code app development platform.

The right mobile app will work across multiple industries and work with complex EHS compliance checklists and regulations. Modern technology gives EHS program managers the ability to change, customize, and update what people need to to to remain compliant without the use of an IT department. This software allows users to remain consistent with current EHS compliance regulations while reducing risk that occurs when papers and pens are used. Using such a platform can help both the public and job site by:

  • Preventing accidents from occurring that could be associated with abnormal or unusual operating conditions.

  • Reducing the adverse effects that are associated with normal operating conditions.

  • Reducing costs incurred from old-school methods of compliance (costs from non-compliance, payroll, risk, etc.)

  • Reducing carbon emissions, as mobile compliance doesn’t require paper or pens.

Any employee who understands the current EHS and OSHA regulations can create and customize workflows that are unique to each company and industry. After which, a digital work Stream™ can be developed to significantly enhance the way employees oversee and manage compliance best practices.

How It Works

All EHS compliance checklists and forms can be digitized on a mobile device, computer, or tablet, and stored in the cloud. Companies can then use the app for on-site audits on or offline. Once a device is online, data can be stored and shared in real-time via the cloud. There are also pre-made digital diagrams available which are unique for each industry, and can be digitally drawn on. Once a workflow system is in place, staff can track all employee progress and tasks through a work collaboration feature.

How Companies Use Low-Code App Development Platforms to Bolster EHS Business Strategies

Low-code development platforms create autonomy within a department as they help businesses significantly reduce their need for IT professionals. It also helps prevent a backlog in the IT department. Simply put it allows business leaders to build and change business applications using visual designers.

EHS software allows for the automation of multiple internal business processes that would take months for a developer to create. Even though the applications are complex and relevant, they can still be built in a fraction of the time, for a fraction of the cost. Low-code software increases productivity and is comprised of mobile, customized workflows. At this point, it is not necessary to manually code anything to build enterprise solutions.

Notably, we offer EHS policy compliance solutions. Pulpstream helps companies develop compliance applications in the cloud to simplify workflows, save time, and reduce costs. Get ready to have some free time in your work day. Get in touch with us if you’d like to learn more.

Getting Proactive With Corrective Action Management

Cloud-Native Apps Are Key To QEHS Program Success

Corrective and preventative actions (CAPAs) play a critical role in ensuring that employees are consistently in compliance with risk mitigation policies. But effective CAPA management continues to challenge enterprises around the world. Specialized quality, environment, health, and safety (QEHS) software that is based in the cloud can significantly calibrate CAPA strategy execution, in part because it aligns locations across borders in real time.

CAPAs generally include the following:

  • Routine inspections

  • Accident investigations

  • Trainings

  • Near-miss data evaluations

When QEHS programs are managed with cloud-native applications, companies have a much better chance of implementing and running a successful programs. Having a central repository of information that can be accessed from anywhere empowers teams to streamline interdepartmental communication. It also enables teams to keep track of all actions taken. The endless storage capabilities of the cloud ensures that nothing, no matter how small, slips through the cracks or is forgotten. In fact, it empowers companies to mine their historical data and use it during predictive analytics endeavors.

Types of tracking in a successful QEHS program

There are different types of tracking functions in QEHS software that can be categorized as either proactive or reactive. The proactive approach actively monitors operations to determine if a work environment is safe for employees. Every inspection, assessment, and interaction is tracked to create an record of a site’s health, as seen over time. For companies that are interested in year-over-year improvement, keeping track of performance is vital to success.

Reactive methods, on the other hand, simply track evidence of non compliance. This includes the investigation of incidents and accidents or tracking work-related sickness. This type of tracking is often seen in companies that simply wish to remain compliant with government regulations.

A successful QEHS program is not only proactive, it is also quantitative. Traditionally performance scoring this has been done on paper and pencil. It often required inspectors to file forms in triplicate to make sure all supervisors and stakeholders are kept informed. Measuring and tracking the success of a strategy across multiple locations this way has been known to lead to workforce malaise. Calculating scores across multiple locations is much simpler when using mobile device that instantly transmit information to the cloud.

When a quarterly inspection contains hundreds of questions, leveraging the cloud can liberate employees from the pain of keeping track of paper forms and Excel spreadsheets. Forms no longer need to be filed in multiple places. All records and evidence are immediately available via the cloud, enabling stakeholders to easily track progress. Enabling team members to file incident reports or assign corrective actions on mobile devices also reduces barriers to report creation, which unlocks near miss data that can be used during future strategy development. Creating predictive models that leverage all available information can be resource intensive. Designing for a future we cannot yet imagine is a challenge. However, it is an attainable goal.

Effectively tracking QEHS operations today

In our digital age, a robust QEHS program depends heavily on the effectiveness of the way it is managed. Every organization has different elements that need to be monitored; and QEHS software has to be able to address all of it. Whether you implement a turnkey solution or use a highly-customized mobile app to do your inspections or assessments, tracking actions must be timely, especially if there could be an investigation at a later date.

Tracking plays an important role in not only identifying problems; it also sheds light on what actually caused them, how they could be resolved, and how they could be prevented. When multiple inspectors are working in tandem across multiple locations, the amount of aggregated data adds up. Digitally managing this data with applications that are synced with the cloud enables organizations to effectively track and manage information from a centralized platform in real time. This comes in quite handy when decision makers are demanding rapid data analysis during an investigation or an audit.

This is a primary reason why low-code, cloud-native app development is perfectly suited for the QEHS space. By adopting a low-code approach to app development, anyone within the organization can rapidly build or update the software used to capture, monitor, and analyze program data. If it is determined that a change needs to be made to a policy, the app can be updated in real time through the cloud — without writing any code.

Cloud-native app development on a low-code platform like Pulpstream can help rapidly develop, implement, mobilize and customize your QEHS program in a cost-effective way, without engaging your IT department. Furthermore, this approach would equip your organization tools that bolster continuous improvement with real-time data, creating a culture of painless compliance.